Hamid MMS Software
About Hamid Medicose
• This Software “Medicos Management System” is for pharmacy setup named “New Hamid Medicos” mangala Road, Dina. A Private Setup owned by a Local Business man, named “Mr. Muhammad Ziad (Urdu: محمد زید)”. This is dual setup retail store as well as whole sale setup also.
• “New Hamid Medicos (Urdu: نیو حامد میڈیکوز)” is newly opened branch of “Old Hamid Medical Store” by “Mr. Muhammad Ziad (Urdu: محمد زید)”. He inherits this old setup from his father. This old setup is well known & quality products providing setup since decades in a small town of Dina.
• New Hamid Medicos have almost all major pharmaceutical companies’ products. As I have mentioned earlier that it’s dual setup retail store as well as whole sale setup also. That’s the reason why it owns some companies’ stock distribution rights also. For management of those companies stock, companies forced to owner for buying stock management system software.
• “New Hamid Medicos (Urdu: نیو حامد میڈیکوز)” is newly opened branch of “Old Hamid Medical Store” by “Mr. Muhammad Ziad (Urdu: محمد زید)”. He inherits this old setup from his father. This old setup is well known & quality products providing setup since decades in a small town of Dina.
• New Hamid Medicos have almost all major pharmaceutical companies’ products. As I have mentioned earlier that it’s dual setup retail store as well as whole sale setup also. That’s the reason why it owns some companies’ stock distribution rights also. For management of those companies stock, companies forced to owner for buying stock management system software.
About Software
• As mentioned earlier this software “Medicos Management System” is for a "New Hamid Medicose". A Private Setup owned by a Local Business man, named “Mr. Muhammad Ziad (Urdu: محمد زید)”.
• Mr. Muhammad Zaid Purchased this software that’s the reason why he own all Rights of using this software, although legitimately he is not allowed to make copies and to distribute this software to any other individual or any other organization. Re-distribution of this application is highly prohibited.
• The given application software is for one setup only. If application software is required to be run on multiple setups or branches, new Copy should be bought for each setup or branch, or multiuser software or interconnected web based application should be used in place of Stand alone single pc software.
• We are not responsible for Data Entering in this application, regarding customers data or products data.
• We cannot provide Guarantee of your hardware and software lost. In case of hardware failure (short-circuit, electrical device damage) or software failure (windows, anti virus etc.) or any other misshapen regarding your data lost. The only favor which we can give to you is, we can install fresh copy of this application into your computer.
• Mr. Muhammad Zaid Purchased this software that’s the reason why he own all Rights of using this software, although legitimately he is not allowed to make copies and to distribute this software to any other individual or any other organization. Re-distribution of this application is highly prohibited.
• The given application software is for one setup only. If application software is required to be run on multiple setups or branches, new Copy should be bought for each setup or branch, or multiuser software or interconnected web based application should be used in place of Stand alone single pc software.
• We are not responsible for Data Entering in this application, regarding customers data or products data.
• We cannot provide Guarantee of your hardware and software lost. In case of hardware failure (short-circuit, electrical device damage) or software failure (windows, anti virus etc.) or any other misshapen regarding your data lost. The only favor which we can give to you is, we can install fresh copy of this application into your computer.
Purpose of Being Made
=====➤ "Medicose Management System" is used for keeping complete record of incoming and outgoing medicine stock (how many no of good order to suppliers and how much received, how much amount paid to supplier and how much left) along with complete customer’s credit debit ledgers (how much stock business owner have given to customers and how much amount received from customers and how much amount left behind) and sale and purchase invoices and current stock positions. Sales Commission calculation of Sales man according to the sale which they made and preparation of their salary slips.
Product Form
=====➤ The first button form left side named “Top” which means that by press this button you can navigate up to top most record, which is normally the 1st one. =====➤ After this there is button named “Next” as its name shows it perform as. By pressing this button you can navigate amongst records one step by one step ahead. For example by press once you will reach to 2nd record, then by pressing again you will reach on 3rd record and so on. Suppose by press this button again and again, you reach on last record and still you press button “Next”. A message will pop up, state that “This is the Last Record, Nothing more here…”. Means no need of pressing button "Next" any more. One more interesting thing you will note that as you navigate amongst records the picture in the picture box show their visuals or photo, For data manipulator its easy to understand which product data he is entering by watching his photo. =====➤ Beside this button there is another button named “Previous” as its name shows it perform as also. Means by pressing this button you can navigate amongst records one step by one step backward. For instance if you are at record no 10, by press once you will reach to 9th record, then by pressing again you will reach on 8th record and so on. Suppose by press this button again and again, you reach on first record and still you press button “Previous”. A message will pop up, state that “Top Most Record Reached, Can’t go beyond…”. =====➤ After this there is button named “Bottom” as its name shows it perform as. Which means that by press this button you can navigate up to Last most record in the table. =====➤ On next line the first button named “New”. As its name shows this button is used to add new records. As you press this button you will noticed that all the text fields become enabled, and all the buttons become disabled. The “New” button converts into “Save” and “Edit” button converts into “Cancel” and both these buttons are in enable state. Except one button which is “Exit” (last one on third row), all other buttons are disable now. It’s means that only enabled button options are available now. If you press exit, form will be close, and if you press “Cancel” process of entering new record will be canceled, all text fields become disable again, and all buttons become enables again. “Save” convert back into “New” and “Cancel” convert back into “Edit” and form come back into default state. Similarly if you press save button the data entered into the text fields become the last record and saved and form come into its “Default State”. =====➤ Next button is “Delete”. As its name shows it perform as. If you press this button a message with a confirmation will pop up on screen state that “Are you sure to delete this Record”. If you press “Yes” record will be deleted permanently and if you press “No” form will goes to its “Default State”. =====➤ First button on third row named “View All”. This is the link to a report which shows all record data at one place. =====➤ Next button is “Go”. This button is used to reach directly to a particular record. For instance you have a total 300 no of records in a table. And if you want to reach at record no 253 by pressing next button it’s a big headache. And if you press “Bottom” it will brings you on last record. At this kind of situation button “Go” is used. As you press this button a small box will appear on screen with a text field here you have to put the figure on which record you want to go, in above case 253, after putting figure in text field press enter and you will reach on 253. Suppose you put some figure which is out of scope. For example you put figure 500. Then the message will pop up on screen state that please “Put figure within range that is 1 – 300” (in above case).
Sale Invoice
=====➤ “Sale Invoice” as its name shows that is used to sale stock to customers. =====➤ The first thing which you will note that as you open the form windows, All buttons, text fields and grid are disabled, only two buttons are enabled, fist button named “New” and second one named “Cancel”. It’s mean only these options are available now. If you press cancel, form will be close, and if you press “New” all available options are enabled now, only new button become disable now. =====➤ After pressing “New” cursor will goes to the date field, if the date is not same in which you want to do work then change it as desire date otherwise press enter to process to next button. =====➤ As you press enter control goes to a text field named “Sales Type”. There are two options are there in the list box, “Office Sale” and “Supply”. Difference between both of them is “Office Sale” is sale in which customer come to Shop, and “Supply” is the sale which Sales man bring Stock to the customer premises. =====➤ Now pointer will goes to text field name is “Customer Code”, its mean here you have to enter the code of the customer, if you remember, good its ok, otherwise press enter; now cursor goes to next list box “Customer Name”. From here you can choose desire customer. =====➤ Now pointer will goes to grid first column. This column name is “Code”, its mean here you have to enter the product code, if you remember, good then its ok, otherwise press enter; now cursor goes to second column of the grid named “Product name”. =====➤ From Product column you can choose in all available products by using down arrow key. After selecting the desire product press enter. =====➤ After selecting the product name, control goes to the column named “Qty”, but there is two more column before this one, named “Type” and “Size” which is in disable state, mean you cannot edit content of this column. These are interlocked with product. =====➤ After “Qty” there is column named “Disc Value”. Here if you want to give any discount to the customer you can give it on that product. =====➤ Here you will notice that after pressing enter cursor do not go in the next columns named “Unit Price” and “Amount” respectively. The reason is, these both columns are locked for avoiding unwanted change, because the price of that particular product is already setup from the product table, so there is no need of change of this thing here. The next column will multiply the number of items with the unit price of the product minus given discount and give result. It is automatic; means I have put some formulas behind it. So there is no need to change these formulas here also. That the reason why cursor does not goes in these column and move to next line. =====➤ When you finish the entries of the desire product which you want to enter, now you have to press “Esc” Button for coming out from the grid. As you press “Esc” button, control will move to the button named “Invoice Discount”, here if you want to give discount on total invoice amount, put it here then press enter. Control will move to the button named “Save & Exit”, press enter and save the form and exit.
Customer Report
=====➤ As the name of report “All Customer Report” described that this Report shows all detail about the all customers. =====➤ After the heading of the report on the left side date is there, which clear described that this is the date while the business manager print this report. =====➤ On the right side of the report “Page number” shows that how many number of pages this report consist or how many pages are there in this report. =====➤ The first column in the report is “Code”, represents the code of the customer. After this you will see there is “Customer Name” you cans says it may be shop name or setup name, after that the “Contact Person” the person which normally deals with the selling or purchasing of goods. The “Contact no” of that contact person. After that “Customer Address” then the “Land line no” and in the last there is email address of the customer.
Sale & Purchase Report
=====➤ “Sale & Purchase Stock Report” name of the report describe its self that about what the report is. This report show stock position of the products. How many no of goods are there at the time of selected date that is called “Opening”, and how many no of goods purchase between selected dates, how many no of items sale between selected dates, till the last date between selected dates what is the balance of goods. =====➤ After the heading of the report on the left side two dates are there, on top “From Date” and down of that “To Date” which clearly shows that this particular report is showing record between these two dates only, which you can choose before opening this report. From the date which you want to show record or entries till to date. =====➤ On the right side of the report “Page number” shows that how many number of pages this report consist, down of that there is “Print Date” which clear described that this is the date while the business manager print this report. =====➤ After this there is label called “Code” which shows product code, then label “Product name”. after that “Opening”. Means how many no of goods are present there at ware house or store at the time of selected date that is called “Opening”, after this there is “Purchase”, how many no of goods purchase between selected dates, similarly there is “Sale” how many no of items sale between selected dates. Similarly “Return” and then “Damage”, and in the end there is “Balance”. =====➤ Last row of the report is the “Sum” of all columns. It also count number of items then the sum of quantity.
